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Funding


Enterprise, Opportunity, and Innovation Fund

This fund exists to assist with the startup costs of a student project, facilitate attendance at conferences or other development opportunities, and to assist with costs of unique one-time projects that benefit students at-large.

The Enterprise, Opportunity, and Innovation Fund mandate is:

  • Enterprise: Remove the financial barrier of start-up costs that may prevent the development of new initiatives. Preference is given to submitted proposals that are designed to become self-funded projects once the period they have been funded for (under three months) ends.
    Examples: Solar Panels  
  • Opportunity: Dedicated to supporting students who wish to engage in conferences or development projects. For more details, refer to Guidelines for Conferences below.
    Examples: NODA  , COCA  
  • Innovation: Granted to initiatives that are not designed to continue, but that will provide a continuing benefit to campus. Examples: Hosting a conference on campus - TEDxUW  

The Enterprise, Opportunity, and Innovation Fund is administered by the Internal Funding Committee (IFC), a standing committee of Students' Council.

The committee is chaired by the VP Internal and made up of two members of Council and two students at-large, elected by Council every term. It awards funding from the funds as reimbursements for expenses for student projects benefiting uWaterloo undergraduate students.

Guidelines of the IFC regarding EOI proposals

  1. Interest and Relevance: proposal should demonstrate a benefit to the overall student experience. Applicants should clearly state how their project or attendance at a conference will benefit the entire student body. For example, attending a conference and holding workshops on campus on the conference material.
  2. Capability: should demonstrate capable management of the intended project.
  3. Need: should demonstrate financial need for the project to go ahead.
  4. Usability: should demonstrate a plan for continued use of any items to be purchased (refer to Guidelines for Equipment Purchases below).
  5. Due Diligence: proposal should demonstrate diligence in presenting its budget (at least three quotes or alternatives are expected to be submitted to the committee, where possible), finding funding sources, and other specific criteria.

Special Notes:

  • Course Credit: funding is only granted for non-academic projects.
  • Charitable Funding: the IFC does not make charitable donations, and will sponsor all events based solely on their merits of the above guidelines.
  • Intangibles: (i.e. meals, etc.) are funded on a case by case basis.
  • Alternative Funding Sources: the fund is generally treated as a “last chance” fund.  Applicants must either show that they have looked elsewhere for funding or that there are no other funding options available, and should be prepared to spend some of their own money (for conferences) if able.
  • Application Submitted After Event: will generally not fund.
  • End-of-Term Formals: will generally not fund.

Guidelines for Equipment Purchases:

  • Everyone on campus should be able to access or benefit from the use of the equipment.
  • The equipment must always be stored on campus in approved areas (i.e. not in residences).
  • The equipment must be relevant to student interests.

Example:  Camera  

Guidelines for Conferences:

  • The proposal must demonstrate how participants’ attendance will benefit the general student population.
  • Plans to bring knowledge from the conference back to campus (i.e. through workshops or presentations) should be clearly outlined.
  • Food and travel expenses for conferences will be funded on a case-by-case basis.

General Funding Procedures of the Internal Funding Committee

  1. Fill out and submit an electronic copy of the IFC application form and submit to the VP Internal, including a budget of the project.
  2. The VP Internal will forward any questions of the committee to the applicant and request a response within two days.
  3. The committee will meet to discuss the proposal and will determine if funding will be granted, how much, and any stipulations to funding. The committee is empowered to make its funding conditional, provided that the conditions are set out in writing and agreed upon by all parties.
  4. The VP Internal will notify the applicant of the results with the committee’s rationale, and will forward the assessment of completed project form to the applicant.
  5. After the project is completed, the applicant will forward the assessment of completed project form to the VP Internal, to be reviewed by the committee, with itemized receipts or invoices for the project costs to be funded.

Notes:

  • Reimbursements will NOT be granted before the assessment of completed project form is completed, sent to the VP Internal, and reviewed by the committee.
  • To ensure enough time for review, it is recommended that you submit your application at least three weeks before your event/project date. The committee will make all efforts to arrive at a decision before the event where possible, as it generally meets once a week. Applications that are submitted less than three weeks in advance are not guaranteed to be decided on by the committee before the project date. Please contact the VP Internal by email, vpin@feds.ca or 519-888-4567 ext. 33780 with any questions.

Applications

To apply, please complete and submit the IFC application form. If you have any questions, please contact the Vice-President Internal, for the Federation of Students, at 519-888-4567 ext. 33780 or via e-mail at vpin@feds.ca.


Special Projects Fund

This fund is specially designated for unique one-time projects such as events, guest speakers, or marketing campaigns by student groups or individual students.

Any club, service, society, commission or other organization officially recognized by the Federation of Students, as well as individual members of Feds are eligible to apply for funding from the Special Projects Fund. The fund is geared toward unique one-time projects, but in some circumstances repeated projects may be funded, but will be funded less than in previous years at the discretion of the committee.

Example: uWaterloo Lipdub  

Note: The Special Projects Fund does not fund conferences. For conference funding, please see the Enterprise, Opportunity, and Innovation Fund.

The Special Projects Fund is administered by the Internal Funding Committee, a standing committee of Students' Council.

The committee is chaired by the VP Internal and made up of two members of Council and two students at-large, elected by Council every term. It awards funding from the funds as reimbursements for expenses for student projects benefiting uWaterloo undergraduate students.

Guidelines of the IFC regarding SPF proposals

  1. Interest and Relevance -- proposal should demonstrate a benefit to the overall student experience. Applicants should clearly state how their project will benefit the entire student body. The majority of projects funded through the Special Projects Fund should be hosted on campus.
  2. Capability -- should demonstrate capable management of the intended project.
  3. Need -- should demonstrate financial need for the project to go ahead.
  4. Usability -- should demonstrate a plan for continued use of any items to be purchased (refer to Guidelines for Equipment Purchases below).
  5. Due Diligence -- proposal should demonstrate diligence in presenting its budget (at least three quotes or alternatives are expected to be submitted to the committee, where possible), finding funding sources, and other specific criteria.

Special Notes:

  • Course Credit -- funding is only granted for non-academic projects.
  • Charitable Funding -- the IFC does not make charitable donations, and will sponsor all events based solely on their merits of the above guidelines.
  • Intangibles -- (i.e. meals, etc.) are funded on a case by case basis.
  • Alternative Funding Sources -- the fund is generally treated as a “last chance” fund.  Applicants must either show that they have looked elsewhere for funding or that there are no other funding options available.
  • Application Submitted After Event -- will generally not fund.
  • End-of-Term Formals -- will generally not fund.

Guidelines for Equipment Purchases:

  • Everyone on campus should be able to access or benefit from the use of the equipment.
  • The equipment must always be stored on campus in approved areas (i.e. not in residences).
  • The equipment must be relevant to student interests.

Example: Camera  

General Funding Procedures of the Internal Funding Committee

  1. Fill out and submit an electronic copy of the IFC application form and submit to the VP Internal, including a budget of the project.
  2. The VP Internal will forward any questions of the committee to the applicant and request a response within two days.
  3. The committee will meet to discuss the proposal and will determine if funding will be granted, how much, and any stipulations to funding. The committee is empowered to make its funding conditional, provided that the conditions are set out in writing and agreed upon by all parties.
  4. The VP Internal will notify the applicant of the results with the committee’s rationale, and will forward the assessment of completed project form to the applicant.
  5. After the project is completed, the applicant will forward the assessment of completed project form to the VP Internal, to be reviewed by the committee, with itemized receipts or invoices for the project costs to be funded.

Notes:

  • Reimbursements will NOT be granted before the assessment of completed project form is completed, sent to the VP Internal, and reviewed by the committee.
  • To ensure enough time for review, it is recommended that you submit your application at least three weeks before your event/project date. The committee will make all efforts to arrive at a decision before the event where possible, as it generally meets once a week. Applications that are submitted less than three weeks in advance are not guaranteed to be decided on by the committee before the project date. Please contact the VP Internal via e-mail at vpin@feds.ca or 519-888-4567 ext. 33780 with any questions.

Applications

To apply, please complete and submit the IFC application form. If you have any questions, please contact the Vice-President, Internal, for the Federation of Students, at 519-888-4567 ext. 33780 or via e-mail at vpin@feds.ca.


Student Life Endowment Fund

Calling all big-idea people! Do you want to improve our lounges, study rooms and student space? Do you have awesome ideas, but need some help with the funding?

Feds can help! Our Student Life Endowment Fund exists to help students fund these types of projects. Since the Spring of 1992, undergraduate students have contributed to the Endowment Fund, which was initiated as part of the "Coordinated Plan to Improve the Quality of Student Life at UW." Today, the fund stands in excess of $1 million. The interest on the fund is used each year to support various projects on campus. The priorities for this disbursement are as follows:

  • The improvement of accessibility on campus
  • The improvement of safety on campus
  • The improvement of existing lounge and study space
  • The renovations of student services

Notes and Criteria

  1. The online application form must be completed fully and submitted.
  2. You or a representative must attend an Endowment Fund Committee meeting in February or March to answer questions about your request. If you or representatives from your student organization are unable to attend, your request will not be considered.
  3. If your submission is academic in nature, it will be deemed ineligible for consideration.
  4. Members of the Endowment Fund Committee are not eligible to make funding requests.
  5. Please ensure that a complete and formal estimate of costs is included with your submission. This may include invoices, online quotes or costs given by Plant Operations on campus. They can be contacted at extension 36318 and will need two weeks to give a full estimate.
  6. Two formal estimates must be presented with any funding request for equipment or furnishings or work outside of Plant Operations' scope.
  7. Funding is open to undergraduate student associations only. Graduate student associations are ineligible.
  8. Funding requests that apply to any operating costs of a program will not be considered.
  9. The Funding Council provided funds for a project as described in your acceptance letter. This funding decision cannot be changed under any circumstances (for example, if they are funding a couch, you may not adjust the funding to purchase a chair).
  10. The amount you receive is what you will be funded. If your purchase price is higher than expected, it is your responsibility to cover the difference. The Endowment Fund will not provide you with additional funding, nor will it reconsider the original amount.
  11. You may not request funds for your purchases before May 1 of the year you apply. This is to keep in line with the University’s fiscal year operations.
  12. All purchases and services must be made and delivered before December 31 of the year you apply. If you fail to submit all invoices and receipts by this date, your funding will be forfeited.
  13. Due to time or funding constraints, the committee reserves the right to defer the consideration of any submission to the next year.

Applications

To apply, please complete and submit the Student Life Endowment Application Form.

If you have any questions, please contact the Federation of Students's Vice-President Internal, at 519-888-4567 x33780 or via e-mail at vpin@feds.ca.