Copyright © 2018 Federation of Students ~ Your Student Union.
Clubs & Societies Important Forms
The Federation of Students (Feds) provides hundreds of part-time jobs for students, encompasses over 150 clubs, and supports academic societies. From the Engineering Society to the Chess Club, there is something for everyone.
This is where you'll be able to download and fill out all of the forms required to run your club. Please note that these are editable PDF files.
For details about each of the forms below, check out the Feds Clubs Manual (PDF).
- Term Acknowledgement and Signing Authority (PDF)
- Cheque Request Form (PDF)
- Clubs Appeals Form
- Club Contract (DOCX)
- Club Person-To-Person Receipt Form (PDF)
- Key List (PDF)
- Locker Request Form
- INews Equipment Rental Contract (PDF) **
The completed INews Equipment Rental Contract needs to be emailed to Alana Christi Guevara or dropped off to the International News staff at least a week in advance for processing
- BBQ Booking Form
- Clubs Event Form
- Societies Event Form
Societies and society clubs please fill out the Societies Event Form
- Risk Waiver Form (PDF)
- Food Vendor Form (PDF) *
The completed Food Vendor Form needs to be faxed to the Region of Waterloo at least two weeks before event date
- A/V Authorization Form (PDF)
- Ticket Order Form
- Submit Your Event to the Feds Events Calendar
* Food Vendor Forms must be faxed to the Region of Waterloo at least two weeks before event date
** The completed INews Equipment Rental Contract needs to be emailed to Joanna Whyte or dropped off to the International News staff at least a week in advance for processing
Clubs and Societies Days
For event information and to pre-registration, please visit the Clubs and Societies Days page.
Feds Awards Nomination
Please read through the Feds Awards of Excellence criteria before submitting a nomination form.
Clubs Training Resources
The clubs manual should be reviewed at least once a term. You can download and view the documentation below:
The Federation of Students offers two types of hosting for clubs:
- basic server space accessible via SFTP (PHP5 and MySQL5 available)
- WordPress install
Club domain names are available in the form of [yourclubname].clubs.feds.ca.
Interested clubs should log in to clubsadmin.feds.ca and submit a website request to Feds IT with their desired hosting option.
Federation of Students Brand Standards
All promotional material should contain the above logo. No poster or promotional material can be distributed without the express approval of both the Director of Campus Life and the Director of Marketing and Communications.
A portable network graphic file (*.png) and vector file (*.eps) are provided below in the downloadable (*.zip) to help clubs interested in developing their own promotional materials. The logo should not be edited or changed in any way or form. To download the file, right click the link below and click "Save target as...":
Please use Please use this template when printing button designs for the button maker in the Feds Main Office.