Clubs & Societies Important Forms

The Federation of Students (Feds) provides hundreds of part-time jobs for students, encompasses over 150 clubs, and supports academic societies. From the Engineering Society to the Chess Club, there is something for everyone.


This is where you'll be able to download and fill out all of the forms required to run your club. Please note that these are editable PDF files. 

For details about each of the forms below, check out the Feds Clubs Manual (PDF).

Mailing List Subscribe/Unsubscribe

Administration forms:

Event forms:

*  Food Vendor Forms must be faxed to the Region of Waterloo at least two weeks before event date
** The completed INews Equipment Rental Contract needs to be emailed to Joanna Whyte or dropped off to the International News staff at least a week in advance for processing

Clubs and Societies Days

For event information and to pre-registration, please visit the Clubs and Societies Days page. 

Feds Awards Nomination 

Please read through the Feds Awards of Excellence criteria before submitting a nomination form.

Clubs Training Resources

The clubs manual should be reviewed at least once a term. You can download and view the documentation below:

Web Hosting

The Federation of Students offers two types of hosting for clubs:

  • basic server space accessible via SFTP (PHP5 and MySQL5 available)
  • WordPress install

Club domain names are available in the form of [yourclubname] 

Interested clubs should log in to and submit a website request to Feds IT with their desired hosting option.

Federation of Students Brand Standards

Official Club Seal

All promotional material should contain the above logo. No poster or promotional material can be distributed without the express approval of both the Director of Campus Life and the Director of Marketing and Communications.

A portable network graphic file (*.png) and vector file (*.eps) are provided below in the downloadable (*.zip) to help clubs interested in developing their own promotional materials. The logo should not be edited or changed in any way or form. To download the file, right click the link below and click "Save target as...":

  Editable Clubs Seal (zip)

Please use Please use this template when printing button designs for the button maker in the Feds Main Office.

  Feds Button Template (PDF)